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Facilities Assistant/Receptionist
Phoenix, AZ / Little Rock, AR
Job Description
Facilities Assistant/Receptionist
Corporate Account - Work Dynamics EMRA
The Facilities Assistant/Receptionist plays a vital role in providing a welcoming and efficient front-of-house experience for employees, clients, and visitors. This position is responsible for managing the reception area and providing administrative support to the Workplace Management team. The Facilities Assistant/Receptionist will handle a variety of tasks related to workplace operations to ensure a smooth and productive work environment.
Key Responsibilities:
Receptionist
Greet and welcome visitors, ensuring a positive first impression
Manage incoming calls and direct them appropriately
Maintain an organized and tidy reception area
Coordinate visitor access and issue visitor badges
Provide high-quality customer service and assist with inquiries
Administrative Support
Assist with scheduling and coordination of meetings and appointments
Manage incoming and outgoing mail, including sorting and distributing packages
Maintain accurate records and files, including office supplies inventory
Prepare and distribute internal communications, memos, and announcements
Assist with travel arrangements and expense reimbursements
Workplace Operations
Ensure meeting rooms are set up and equipped with necessary technology
Assist with event coordination, including room bookings and catering arrangements
Liaise with vendors and suppliers for office supplies and maintenance requests
Coordinate office equipment repairs and maintenance
Assist with access card management and security procedures
Health and Safety
Monitor and report any health and safety hazards or incidents
Ensure compliance with workplace safety policies and procedures
Conduct regular inspections of common areas and report maintenance issues
Assist with emergency response protocols and evacuation procedures
Qualifications:
High school diploma or equivalent (additional education/training is a plus)
Proven experience in a receptionist or administrative role
Strong interpersonal and communication skills
Excellent customer service orientation
Proficient in using office software and equipment (e.g., Microsoft Office Suite, phone systems)
Ability to prioritize and multitask in a fast-paced environment
Attention to detail and strong organizational skills
Understanding of basic health and safety regulations
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Corporate Account - Work Dynamics EMRA
The Facilities Assistant/Receptionist plays a vital role in providing a welcoming and efficient front-of-house experience for employees, clients, and visitors. This position is responsible for managing the reception area and providing administrative support to the Workplace Management team. The Facilities Assistant/Receptionist will handle a variety of tasks related to workplace operations to ensure a smooth and productive work environment.
Key Responsibilities:
Receptionist
Greet and welcome visitors, ensuring a positive first impression
Manage incoming calls and direct them appropriately
Maintain an organized and tidy reception area
Coordinate visitor access and issue visitor badges
Provide high-quality customer service and assist with inquiries
Administrative Support
Assist with scheduling and coordination of meetings and appointments
Manage incoming and outgoing mail, including sorting and distributing packages
Maintain accurate records and files, including office supplies inventory
Prepare and distribute internal communications, memos, and announcements
Assist with travel arrangements and expense reimbursements
Workplace Operations
Ensure meeting rooms are set up and equipped with necessary technology
Assist with event coordination, including room bookings and catering arrangements
Liaise with vendors and suppliers for office supplies and maintenance requests
Coordinate office equipment repairs and maintenance
Assist with access card management and security procedures
Health and Safety
Monitor and report any health and safety hazards or incidents
Ensure compliance with workplace safety policies and procedures
Conduct regular inspections of common areas and report maintenance issues
Assist with emergency response protocols and evacuation procedures
Qualifications:
High school diploma or equivalent (additional education/training is a plus)
Proven experience in a receptionist or administrative role
Strong interpersonal and communication skills
Excellent customer service orientation
Proficient in using office software and equipment (e.g., Microsoft Office Suite, phone systems)
Ability to prioritize and multitask in a fast-paced environment
Attention to detail and strong organizational skills
Understanding of basic health and safety regulations
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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