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Instructional Services Coordinator
Glendale, AZ
Job Description
Instructional Services Coordinator
Job ID: 319524
Location: Glendale Community College
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$21.25 - $27.63/hourly, DOE
Grade
112
Work Schedule
Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
- Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
- Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
- One of the largest community college systems in the country
- 2020 Healthy Arizona Worksites Program recipient
- Named 19th Best Employer for Women by Forbes
- 2019 No. 42 in Arizona's Best Employers
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
- 20 paid observed holidays
- ) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
- Paid vacation, sick, and personal time (if applicable)
- Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
- $4,000 Annual professional development growth funding (if applicable)
- Tuition reimbursement for employees and dependents (if applicable)
- Flexible work schedules
- Maricopa Employee Health & Wellness Program:
- Sight-On-Site Eye Care Services
- Diabetes Empowerment Education Program
- Mobile On-site Mammography Screenings
- Employee Assistance Program (EAP)
- Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
- Pre-Retirement Events
- (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
- 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
Uses the Student Information System (SIS) Curriculum Management component to schedule and maintain class schedules. Uses the Academic Curriculum Review and Evaluation System (ACRES) to prepare curriculum proposal form submissions. Uses the Guided Pathway Administration Suite platform to stage sequence pathways for web production. Uses the 25Live Academic and Event Scheduling System to confirm classroom availability for instructional events. Uses various reporting systems to review data- entry for accuracy. Assists with academic catalog production. Works individually and in a team environment. Interacts with college faculty and staff, sharing college curriculum and scheduling offices, and district curriculum office.
Essential Functions
60% - Uses the Student Information System (SIS) Curriculum Management component to perform all aspects of college-wide class schedule support services, including but not limited to: schedule of classes, roll curriculum data forward, add/update combined sections and enrollment requirement groups, synchronize dynamic date ranges, and add/update instructor teaching assignments. Adheres to MCCCD class scheduling policies and college practices. Reviews and processes class schedule draft submissions, change of master schedule (CMS) form requests, instructor assignment form requests, and/or other requests for class scheduling support or general information. Works with department class scheduling support to troubleshoot and resolve class scheduling errors. Informs supervisor of irregularities and/or collaborates with supervisor to resolve complex issues. Communicates with college departments/offices, district and sharing college class scheduling offices. Uses MCCCD reporting systems to review class schedule-related information for accuracy or dissemination to various college offices/departments.
25% - Uses the Academic Curriculum Review and Evaluation System (ACRES) to research or prepare curriculum proposal form submissions and support materials/documentation. Uses the MCCCD Guided Pathway Administration Suite software to stage sequence pathways for web production. Uses District Curriculum Repository (DCR) to add/update and monitor curriculum proposal submissions. Assists with academic catalog production. Uses the 25Live Academic and Event Scheduling System to confirm classroom availability for instructional events. Support supervisor and Curriculum Development Facilitator (CDF) with college curriculum committee meeting planning/logistics, requests for curriculum-related information. Adheres to MCCCD curriculum policies and college practices. Communicates with college departments/offices, district and sharing college curriculum offices. Uses MCCCD reporting systems to review curriculum-related information for accuracy or dissemination to various college offices/departments.
10% - Participates in class scheduling or curriculum-related meetings, training opportunities, professional development, etc.; ensures compliance with college and district class scheduling and curriculum policies and practices. May provide lead support to temporary staff.
5% - Perform other duties as assigned.
Minimum Qualifications
Bachelor's Degree from a regionally accredited institution in a related program area, and one year of program coordination experience.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
- Two or more years' experience using class scheduling software such as Student Information System (SIS) or similar electronic systems to process class creation/modification/cancellations, combining multiple classes, and assigning instructors
- Two or more years' experience using curriculum software such as the Academic Curriculum Review and Evaluation System (ACRES) or similar electronic systems to process/review curriculum proposals
- Two or more years' experience using electronic reporting system to create, read, and analyze data in report format
- Demonstrated proficiency with several examples using sharing software, i.e., Google Suite, Microsoft, etc. to create and or develop correspondence, spreadsheets, and presentations
- Two or more years' experience handling multiple projects and deadlines or coordinating complex activities with multiple interruptions and organizing/maintaining detailed accurate files and records
- Two or more years' experience working independently and in a team environment in a community college setting working with faculty and or college administration
- Strong written communication skills as demonstrated in cover letter and resume (see How To Apply)
Special Working Conditions
- Travel to campus during interview/selection process will be at candidate's own expense
- May be required to travel or be assigned to all MCCCD locations
- May require numerous evenings or weekends
- May require prolonged periods of viewing a computer screen
- May be required to lift or carry up to #25 lbs
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Indicate whether former or current employment is Full-Time or;
- Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled.
First Review: January 2, 2024.
Applications received after the review date may not be screened.
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit
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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
1+ years
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