Acara Solutions is seeking an Executive Assistant to join a manufacturer in Buffalo, NY!

Type: Direct Hire

Schedule: Monday-Friday, 100% onsite

Hourly Rate: up to $24.00/HR

Responsibilities:

• Act as receptionist for clients or visitors, creating a professional, welcoming environment.
• Announces visitors and directs them to proper destination.
• Maintains visitor records and logs.
• Responsible for maintaining office supplies and equipment.
• Performs routine clerical duties including copying, sorting, filing, faxing, and retrieving materials.
• Manage Staff and Sales department calendars.
• Coordinate sales office support as needed.
• Screen incoming calls and correspondence and respond independently or route accordingly when possible.
• Arrange programs, events, or conferences by arranging facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budgets. This includes internal events and external events at conferences or customer sites.
• Assist Management team with preparing presentations, and sometimes develop the presentations or files. Prepare and keep records such as agendas, notices, minutes, and resolutions for department meetings.
• Assemble, type, format and coordinate proposals and presentations from information generated by the sales staff.
• Administer and maintain CRM database and reports.
• Organize and manage Sales files on server.
• Run weekly, monthly quarterly, and yearly reports as required.
• May assist in coordinating travel plans and itineraries, as requested, compile documents for travel-related meetings and accompany supervisor when requested.
• Manage office vendors
• Performs additional duties as assigned by Management Team.
• Ability to maintain confidential information.

Minimum of a High school diploma or GED is required

Minimum of 2 years of administrative support in a professional environment is required

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume

Proficiency in Microsoft Suite is required